# Turn Tracked Hours Into an Invoice
Turn tracked hours and an hourly rate into a client-ready invoice with line items, totals, tax, discount and Net terms. Markdown, plain text, CSV or JSON.
## Run it
- **CLI:** `gizza tool timesheet-to-invoice "2026-08-03 | Landing page copy | 3.5
2026-08-04 | Bug fixes | 2h 30m
2026-08-05 | Client call | 09:00-10:15"`
- **Web:** https://gizza.ai/tools/timesheet-to-invoice/
- **Agents:** machine-readable descriptor (parameters JSON Schema) at https://gizza.ai/tools/timesheet-to-invoice/tool.json
## Inputs
- `entries` — Tracked hours _(field)_
- `rate` — Hourly rate _(field)_
- `currency` — Currency symbol _(field)_
- `business` — From (your details) _(field)_
- `client` — Bill to (client details) _(field)_
- `invoice_number` — Invoice number _(field)_
- `issue_date` — Issue date _(field)_
- `due_date` — Due date (blank = issue date + terms) _(field)_
- `payment_terms` — Payment terms (net days) _(field)_
- `tax_label` — Tax label _(field)_
- `tax_rate` — Tax rate % _(field)_
- `discount_percent` — Discount % (before tax) _(field)_
- `round` — Round each row up to minutes _(field)_
- `group_by` — Bill rows as _(field)_
- `notes` — Notes / payment instructions _(field)_
- `format` — Output format _(field)_
## Output
- Invoice (text)
## Query parameters
Open the tool pre-filled and auto-run via URL:
- `entries` — Tracked hours
- `rate` — Hourly rate
- `currency` — Currency symbol
- `business` — From (your details)
- `client` — Bill to (client details)
- `invoice_number` — Invoice number
- `issue_date` — Issue date
- `due_date` — Due date (blank = issue date + terms)
- `payment_terms` — Payment terms (net days)
- `tax_label` — Tax label
- `tax_rate` — Tax rate %
- `discount_percent` — Discount % (before tax)
- `round` — Round each row up to minutes
- `group_by` — Bill rows as
- `notes` — Notes / payment instructions
- `format` — Output format
Example: `https://gizza.ai/tools/timesheet-to-invoice/?entries=2026-08-03%20%7C%20Landing%20page%20copy%20%7C%203.5%0A2026-08-04%20%7C%20Bug%20fixes%20%7C%202h%2030m%0A2026-08-05%20%7C%20Client%20call%20%7C%2009%3A00-10%3A15&rate=120¤cy=%24&business=Ada%20Consulting%0A12%20Harbour%20Road%0Aada%40example.com&client=Globex%20Ltd%0AAccounts%20Payable%0A88%20Market%20Street&invoice_number=INV-001&issue_date=2026-08-14&due_date=2026-09-13&payment_terms=30&tax_label=VAT&tax_rate=0&discount_percent=0&round=0&group_by=entry¬es=Payment%20by%20bank%20transfer%20to%20IBAN%20GB00%20EXMP%200000%200000.%0ALate%20payments%20accrue%202%25%20per%20month.&format=markdown`
---
## About this tool
Timesheet to Invoice turns billable-hours notes into a formatted invoice. Paste one line per item using `description | hours`, `description | hours | rate`, `YYYY-MM-DD | description | hours`, or `YYYY-MM-DD | description | hours | rate`.
Hours can be decimal (`3.5`), hours/minutes (`2h 30m`), clock-style duration (`2:30`), or a start-end range (`09:00-12:30`, `9am-5pm`). The tool prices each line, optionally rounds billing time up to an increment, applies a discount before tax, computes a due date from payment terms, and renders Markdown, plain text, CSV, or JSON.
Example input:
```text
2026-08-03 | Landing page copy | 3.5
2026-08-04 | Bug fixes | 2h 30m
2026-08-05 | Client call | 09:00-10:15
```
At $120/hour, the example totals 7.25 hours, a $870.00 subtotal, and a $870.00 amount due before any tax or discount.
## Limits and edge cases
- Maximum pasted timesheet size is 1,000,000 bytes and 500 billable rows.
- Rows are split with `|` or tabs; commas are safe inside descriptions because CSV input is not required.
- Per-row rates override the default hourly rate.
- Billing increments round each row up after parsing. Use `0` to bill exact tracked time.
- A blank issue date omits automatic due-date calculation. A due date you enter manually always wins.
- This produces text invoices only. It does not create PDFs, accept payments, store client records, or send email.
## FAQ
Can I use different hourly rates on the same invoice?
Yes. Add a fourth field to a dated row or a third field to an undated row, such as `2026-08-03 | Rush support | 1.5 | 180`. Rows without their own rate use the default hourly rate.
How does rounding work?
The rounding setting is a billing increment in minutes. If you choose `15`, a 16-minute row bills as 30 minutes, while an exact 15-minute row stays at 15 minutes.
Can this merge repeated tasks?
Yes. Keep one line per entry, merge rows with the same description, or merge rows by service date. Merging happens before rounding so a grouped row rounds once.
Is this a legal invoice system?
No. It is a deterministic formatting helper. Review the output, add any legally required business or tax details, and keep your own accounting records.
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